Automatic fuel tracking for civil operations. No notebooks. No guesswork. Just clean records.
See How Fuellox WorksMultiple machines. Multiple sites. Multiple operators. Long days.
Fuel moves constantly across your operation. Keeping track of it shouldn't be this hard.
Excavators, dozers, graders, rollers moving between projects
Fuel trucks running between site tanks and equipment
Operators changing shifts, equipment moving across jobs
Tight deadlines and pressure to keep machines running
Depot tanks, Fuel Trailers, Service Trucks and Fuel Pods
You know how much fuel you bought. But where did it actually go?
Paper notebooks get wet, lost, or left in the wrong ute.
Operators forget to write down fuel-ups when they're rushing to get back to work.
End of month arrives.
You have a stack of incomplete fuel records.
Missing entries. Unclear machine IDs. No job codes.
Someone has to sit down and try to rebuild what happened from memory and receipts.
Time Cost
Hours spent each month reconstructing records
Job Costing Uncertainty
Can't accurately allocate fuel costs to specific projects
Fuel Excise Stress
Weak records mean hours spent supporting claims or money left on the table
Mental Load
Constant worry about missing fuel records and incomplete documentation
Nobody wants to spend their evenings rebuilding fuel spreadsheets.
But most contractors can't answer these questions:
Which job used how much fuel last week?
Which machine is the most fuel intensive?
What did fuel actually cost for that subdivision project?
Where is the fuel actually going?
Without accurate fuel data, you can't properly cost jobs.
You're estimating. Guessing. Using averages.
That means you might be quoting too low on heavy work or leaving money on the table when jobs run lean.
Allocate fuel costs to specific jobs automatically
Track fuel usage across multiple work locations
Know exactly which equipment uses what fuel
See usage patterns by operator if needed
Review daily, weekly, or monthly fuel consumption
Compare excavator vs dozer vs grader consumption
Claiming fuel excise requires clean, accurate records.
Most civil contractors are eligible for significant fuel tax credits.
Off-road equipment qualifies for excise credits
Credits can add up to thousands per month on large operations
But you need documentation to support your claims
Without automatic records, businesses either:
1. Underclaim because they can't prove usage
2. Spend hours at month-end reconstructing records for the accountant
3. Stress about audit risk with incomplete documentation
Which machine fueled (excavator, dozer, grader, roller)
Exact litres dispensed
Date and time stamp
GPS location of the fuel-up
Job or project code
Who authorized the fuel-up
Your accountant gets clean data. Your fuel excise claims have proper backup. No stress.
Note: Fuellox provides accurate fuel records to support your excise claims. Your accountant or tax advisor handles ATO submissions. We give you the data. They handle the paperwork.
Fuellox turns any diesel tank into a smart fuel point. Site tanks. Workshop tanks. Mobile fuel trucks.
Simple phone app. Works on any smartphone.
Choose from your machine list or scan a QR code on the equipment. Takes 5 seconds.
Pump reads. System records. Operator fuels.
Record created automatically. No notebooks. No manual entry.
Operators fuel normally. Fuellox handles the records.
Fuellox isn't adapted from corporate fleet software. It's designed for the realities of civil construction.
Dust. Mud. Heat. Cold. Built for real sites.
Track fuel across all your project locations.
Works with utes, trucks, or fixed site tanks.
Operators don't need training. They just fuel.
Works with fuel trailers and fuel pods.
Track fuel across multiple projects, business units, fleets and job sites.
Built for machines that move dirt. Not for office carparks.
We built Fuellox to be practical. Not complex.
Not complex fleet software
No unnecessary features. No overwhelming dashboards.
Not a corporate system
Built for operators. Not IT departments.
Not difficult to use
If you can use a phone, you can use Fuellox.
Not disruptive
Operators fuel exactly as they always have. System just records it.
Not expensive to maintain
Simple system. Simple support.
We know new systems can feel like more work. Fuellox is designed to be simple from day one.
We install it. We support it. You focus on keeping projects moving.
Stop spending evenings rebuilding fuel spreadsheets.
Stop guessing at job costs.
Start knowing exactly where every litre goes.
Automatic fuel records for every machine
Clean job costing data for accurate quotes
Fuel excise records ready for your accountant
Visibility across all sites and projects
Reduced admin stress and paperwork burden
Talk to us about your operation. We'll show you how Fuellox fits.
Sign up and explore the platform. See what it can do for your operation.
We will set up your account and get you started with a free demonstration profile. See how the
Fuellox app works, and how the data looks inside the platform. No obligation, no credit card
required.
Take your time to look around, simulate pumping fuel, viewing reports and much more.
If
you feel Fuellox might work for you, or you have further questions
book in here
for a one on one
session with our technical advisors.
It's simple. No fobs. No cards. Just a phone and a QR code.
The operator opens the Fuellox app, scans the QR code on the machine they're filling, pumps fuel, and walks away. Done.
The system automatically records who pumped, how much, when, where (GPS), and what machine got the fuel. All saved to the cloud instantly.
You won't lose a single drop of data.
If there's no mobile service, the data queues up on the phone and sends automatically as soon as the driver is back in range. It's designed specifically for remote work.
Yes, but the system makes it smart.
You set the rules for each asset once in the dashboard. When a driver scans the QR code, the app knows to ask for "KM" for a ute or "Hours" for a machine.
Your staff just enter the number and the app handles the rest. We're also exploring telematics integration to eliminate this step in the future.
We've got you covered.
A supervisor can easily authorize the fuel for them using their own phone, or on our heavy-duty units, you can use a manual bypass mode in an emergency to keep the job moving.
No. This is a DIY-friendly system.
Unlike competitors who require a specialist technician at $1,800 a day, your own mechanic can install the 12V trailer units and a local sparky can handle the 240V power.
We provide clear documentation and direct technical support during installation. Most installs are done in under an hour.
We include the flow meter in the kit.
If you already have compatible meters (like Pusey or LC meters), we can work with those too. We'll even help you save $3,000–$4,000 on the setup by using your existing hardware where it makes sense.
Absolutely.
Start with your big bulk storage units or main fuel trailers and assess the benefits before full rollout. There's no requirement to do everything at once.
Easy. Adding an auxiliary tank or new pod is the exact same simple process as your first setup.
Once you add the Fuellox hardware, the new tank automatically appears in your dashboard with almost no extra setup required.
You have total control over your data.
Give your bookkeeper a login. She can filter by date, project, or cost center and download a CSV file directly from the cloud.
No typing. No chasing. No manual pivot tables. Just clean, ready-to-use data.
Yes. This is one of Fuellox's core strengths.
You can allocate fuel to specific projects, crops, cost centers, or clients. The system lets you see exactly what the harvesting contract cost you in diesel, down to the cent.
Perfect for back-charging contractors or allocating costs between the farm and civil side of your business.
Fuellox identifies the machine at the pump.
The report automatically splits usage by asset type—heavy transport vs off-road machinery—so your accountant can claim the maximum amount instantly.
Every litre is stamped with GPS location, giving you irrefutable proof of where the fuel was used. That protects your claim and your accountant's reputation.
Yes, with the right hardware.
If you add dip sensors to your tanks, Fuellox will display live tank levels in the dashboard. This helps you avoid running dry and plan refills better.
Yes. If you have a business analyst who wants to get fancy, they can pull the data automatically via our API.
It's your data, your way. We provide the flexibility for future customization.
QR codes eliminate manual selection.
Once deployed, drivers simply scan instead of searching through hundreds of items in a dropdown list.
You can even disable the manual selection list entirely once QR codes are live, making it foolproof.
You have total flexibility.
For gear you use all the time, just stick on one of our QR stickers.
For occasional third-party equipment or small rentals, staff can skip the scan and select the asset manually from a dropdown in the app.
Yes. Operators or supervisors can add equipment (like a diesel pump) instantly via the mobile app without waiting for dashboard access.
This makes the system flexible and responsive to real-world needs.
It's quick and simple.
Send them an SMS invite, they download the app, and they're done in minutes. No IT department required.
We make it foolproof for the drivers.
You can choose to make project selection mandatory or optional. And because your categories are simple (like "Summer Crop" vs "Winter Crop"), the boys will get their heads around it quickly.
It ensures you get the data you need without slowing them down.
No lock is 100% bolt-cutter proof.
But the biggest deterrent is the data. Right now, you have no way of knowing what's missing. Once people realize you're watching every litre in real-time, behaviors change overnight.
"Shrinkage" virtually disappears. We also offer anti-siphon cap modules as an optional add-on for trucks and equipment.
Yes. You can set volume limits per asset to prevent overfilling or misuse.
The system gives you real-time visibility into fuel consumption per asset, enabling detection of suspicious activities like unauthorized dispensing.
Yes. Someone random can't just walk up and connect.
Each user needs a proper login that you control. This prevents FOB-sharing issues and unauthorized fueling that you see with token-based systems.
These units are built for the long haul.
Our Gen 1 units have been in the field for over 8 years. The Gen 2 units you're getting are even more compact and reliable.
Plus, with Fuellox Care, if the electronics inside fail, we replace it for free. You're never left with a dead investment.
We've designed it so a power surge blows a $40 fuse instead of frying your expensive electronics.
And under our Fuellox Care program, the unit is fully covered. If it fails, we just send you a new one.
No. We're future-proof because we don't use modems.
While competitors force you to buy new hardware every time a cellular network (like 3G or 4G) shuts down, Fuellox uses Bluetooth. Your smartphone does the work, so you're never trapped in an expensive upgrade cycle again.
The system works perfectly with both lines—you just use them one at a time.
For almost every operation, this minor limitation is a non-issue compared to the massive benefit of having both lines fully tracked and digitized.
Yes. We handle petrol easily by mounting the controller outside the hazardous zone and using ATEX-certified flow meters.
It's a standard technical setup that keeps you compliant and safe.
We provide direct technical support via phone and email.
With 4,000 users on the system, we've had only four help desk calls since mid-December—and two of those were simple bookmark issues.
The system is intuitive and requires minimal support. But when you need us, we're here.
We've got your team covered.
We'll establish direct contact with your brother or site managers so they can reach our support desk directly. The system stays supported even when you aren't there.
The system is proven with thousands of units in use.
We offer a money-back guarantee if you're unsatisfied after evaluation. That's how confident we are in the product.
Manual tracking is actually costing you thousands.
Between the admin hours spent chasing paper (typically 3+ hours per month at $600+) and the 40-70% of data loss that prevents you from claiming Fuel Tax Credits (often $4,000–$7,000 per month), you're likely burning serious money.
This system finds that lost money.
We provide everything you need to get a "Yes" from the front office.
From detailed scoping documents to visual demos and financial summaries, we make it easy for management to see exactly what they're buying and why it makes sense for the business.
We even provide a calculator so you can prove the ROI to the penny.
This system pays for itself in weeks, not years.
When you look at the money you'll save in admin time and the thousands you'll recover in previously unclaimed tax credits, most customers see full payback within 2-3 months.
After that, it's pure savings every month.
The ATO allows a 5-year lookback for corrections.
We can help you prepare the data for your accountant to review and submit. Fuellox positions itself as a data tool—your accountant handles the actual ATO submissions.
