Take back control of every litre without slowing down the work.
Fuellox Test DriveYou buy the fuel. It goes into the tank. Then it disappears into the operation.
If you are running a farm or a civil contracting business, you know the feeling. You see the bulk delivery bill at the end of the month, but you can't see where it actually went.
You don't know exactly which machine took what.
You can't bill a specific job or allocate costs to a specific paddock.
You can't prove off-road usage for tax claims without a fight.
You have no idea if a tank is running low until the work stops.
It's not about not trusting your team. It's about not having the data to back them up.
Most operators try to fix this with a notebook in the cab or a clipboard at the pump. It never works.
Manual logs are the enemy of a profitable farm.
An operator fills up in a rush. They scribble down a number later. Is it right? Probably not.
Logs get left in the rain, covered in grease, or lost behind the ute seat.
Staff forget to write it down. At the end of the week, they try to remember.
Your bookkeeper wastes hours chasing text messages and deciphering handwriting just to get the BAS done.
Every time a log is missed, you lose data.
When you lose data, you lose money.
The ATO doesn't work on guesswork. To claim your full Fuel Tax Credits (FTC), you need clean, defensible records of off-road usage.
If your records are messy, you have two bad choices:
You claim less than you are owed just to be safe. You leave thousands of dollars of your own money with the government.
You claim what you think is right without proof. When the audit happens, you'll have a serious problem and maybe ATO Debt.
Fuellox gives you an automatic, GPS-backed record of every litre.
Your accountant gets a clean report that splits on-road and off-road usage instantly. No chasing. No stress. Just the money you are entitled to.
Give them clean, defensible data without the end-of-month scramble.
Your bookkeeper doesn't want to decipher mud-stained logbooks. They doesn't want to chase you for text messages about who filled the ute three weeks ago. She wants facts.
To claim your full Fuel Tax Credits, you need to prove exactly how much fuel was used on-road vs. off-road. If you guess, you're either leaving free money with the government or painting a target on your back for an audit.
Fuellox replaces the "shoebox of receipts" with a digital record she can trust.
The Problem:
The ATO pays different rates for heavy transport vs. off-road machinery. If you can't prove which is which, you can't claim the higher rate.
The Fix:
Fuellox identifies the machine at the pump. The report automatically splits usage by asset type, so she can claim the maximum amount instantly.
The Problem:
"I think Frank was in the top paddock" isn't proof. If an audit happens, guesswork gets rejected.
The Fix:
Every litre pumped is stamped with a GPS location. She has irrefutable proof of where the fuel was used, protecting your claim and their reputation.
The Problem:
Manual logs have to be found, deciphered, and typed into a spreadsheet. It wastes hours of billable time.
The Fix:
Give them a Fuellox login! They download reports directly from the cloud. No typing. No chasing. Just done.
The Problem:
Not knowing which client or project burned the diesel makes it hard to bill accurately.
The Fix:
Allocates fuel to specific Cost Centres or Projects automatically. She can see exactly what the harvesting contract cost you in diesel, down to the last litre.
Nobody wants to deal with data entry and messy logbooks. Turn your fuel records into a competitive advantage instead of a chore.
Stop the mess. Start sending real data!
Diesel is one of your biggest inputs. You should track it like you track chemical or seed.
Fuellox lets you allocate fuel automatically. You don't just see "fuel used." You see:
Report fuel usage across On Road and Off Road tax classes. Exclude private usage and tank transfers.
How much diesel went into seeding vs. spraying vs. harvest?
If you do contracting work, you can bill the client for exactly what you used.
Spot the greedy machine before it blows a budget.
Multiple farms? Multiple Families? Split between farm, contract and transport sides of the business effortlessly.
Monitor team members usage and verify fuel policy compliance.
We built this system for operators. No specialised installers or ot IT experts required. There are no keys to lose. No fobs to break. No SIM Cards and no swipe cards to manage.
The operator pulls up to the tank
They open the Fuellox app on their phone
They scan the QR code on the machine receiving fuel
Just press Start and the pump turns on. They fill up.
Press Stop and the pump turns off. Data saved to cloud.
Grubby notebooks that disappear
Guessing which machine used what
Fuel leaving in trailers with zero control or supervision
Chasing team for fuel logs at month-end
Leaving thousands in tax credits on the table
Here's the gut punch:
If you're losing just 40% of your fuel data, you're probably burning $5,000+ every month in unclaimed credits.
That's $60,000 a year. Gone.
This Exact Tank Setup:
If you're fuel storage looks like this, for a simple investment of $6-7,000 + fittings your Fuel can be secure, logged and reported online.
We are not a city tech start-up. We don't build gadgets for corporate offices.
We don't put expensive screens on the pump to bake in the sun or break in the dust.
We don't hand out plastic tokens that get lost or passed around between mates.
We don't need an IT department to set it up.
We work on fuel pods, utes, trailers, and stationary tanks.
You don't need a specialist technician to fly in from the city to install Fuellox.
It connects to your existing pump just add the included flow meter.
Any local electrician or auto-sparky can fit it in under an hour.
The hardware is a small, tough black box. It sits out of the weather.
It works on 12V, 24V, or 240V.
Whether you have a gravity-fed farm tank or a solar-powered trailer, Fuellox fits.
Fuellox Care gives you peace of mind when hardware fails.
Electronics can fail. That's just reality.
Lightning strikes. Power surges happen. Components age.
When your fuel system goes down, work stops. That costs real money.
Fuellox Care is extended protection for the processor inside your fuel system.
The internal electronic 'CPU' of your fuel system. If it fails, we replace it.
Typically within 1–2 business days. No waiting weeks for a technician.
If the fault is covered, there's no charge for the replacement.
Large deployments can have spare boards on site. Zero downtime.
Fuellox Care is simple. It covers the electronics. It doesn't cover everything else.
Your Fuellox service subscription includes 12 months of Fuellox Care.
Every time you renew your service, you get another 12 months of coverage.
If a covered fault occurs, we ship you a replacement PCB within 1–2 days.
Switch out the part - you're back in action, pumping fuel.
It's not insurance. It's not complicated. It's just smart buying.
Fuellox Care keeps your fuel system running.
It avoids unplanned costs.
It eliminates waits for repairs.
Only available in Australia & New Zealand. Non-transferable. Customer pays shipping and install costs.
Full terms: fuellox.com.au/terms/fuellox-care-terms-of-service
Sign up and explore the platform. See what it can do for your operation.
We will set up your account and get you started with a free demonstration profile. See how the
Fuellox app works, and how the data looks inside the platform. No obligation, no credit card
required.
Take your time to look around, simulate pumping fuel, viewing reports and much more.
If
you feel Fuellox might work for you, or you have further questions
book in here
for a one on one
session with our technical advisors.
You have enough to worry about with staff, weather, markets, and machinery.
You shouldn't have to worry about where your fuel is going.
Fuellox gives you certainty. It keeps your staff honest, your accountant happy, and your machinery running.
Sleep better at night knowing every litre is accounted for.
Start Your Test DriveIt's simple. No fobs. No cards. Just a phone and a QR code.
The operator opens the Fuellox app, scans the QR code on the machine they're filling, pumps fuel, and walks away. Done.
The system automatically records who pumped, how much, when, where (GPS), and what machine got the fuel. All saved to the cloud instantly.
You won't lose a single drop of data.
If there's no mobile service, the data queues up on the phone and sends automatically as soon as the driver is back in range. It's designed specifically for remote work.
Yes, but the system makes it smart.
You set the rules for each asset once in the dashboard. When a driver scans the QR code, the app knows to ask for "KM" for a ute or "Hours" for a machine.
Your staff just enter the number and the app handles the rest. We're also exploring telematics integration to eliminate this step in the future.
We've got you covered.
A supervisor can easily authorize the fuel for them using their own phone, or on our heavy-duty units, you can use a manual bypass mode in an emergency to keep the job moving.
No. This is a DIY-friendly system.
Unlike competitors who require a specialist technician at $1,800 a day, your own mechanic can install the 12V trailer units and a local sparky can handle the 240V power.
We provide clear documentation and direct technical support during installation. Most installs are done in under an hour.
We include the flow meter in the kit.
If you already have compatible meters (like Pusey or LC meters), we can work with those too. We'll even help you save $3,000–$4,000 on the setup by using your existing hardware where it makes sense.
Absolutely.
Start with your big bulk storage units or main fuel trailers and assess the benefits before full rollout. There's no requirement to do everything at once.
Easy. Adding an auxiliary tank or new pod is the exact same simple process as your first setup.
Once you add the Fuellox hardware, the new tank automatically appears in your dashboard with almost no extra setup required.
You have total control over your data.
Give your bookkeeper a login. She can filter by date, project, or cost center and download a CSV file directly from the cloud.
No typing. No chasing. No manual pivot tables. Just clean, ready-to-use data.
Yes. This is one of Fuellox's core strengths.
You can allocate fuel to specific projects, crops, cost centers, or clients. The system lets you see exactly what the harvesting contract cost you in diesel, down to the cent.
Perfect for back-charging contractors or allocating costs between the farm and civil side of your business.
Fuellox identifies the machine at the pump.
The report automatically splits usage by asset type—heavy transport vs off-road machinery—so your accountant can claim the maximum amount instantly.
Every litre is stamped with GPS location, giving you irrefutable proof of where the fuel was used. That protects your claim and your accountant's reputation.
Yes, with the right hardware.
If you add dip sensors to your tanks, Fuellox will display live tank levels in the dashboard. This helps you avoid running dry and plan refills better.
Yes. If you have a business analyst who wants to get fancy, they can pull the data automatically via our API.
It's your data, your way. We provide the flexibility for future customization.
QR codes eliminate manual selection.
Once deployed, drivers simply scan instead of searching through hundreds of items in a dropdown list.
You can even disable the manual selection list entirely once QR codes are live, making it foolproof.
You have total flexibility.
For gear you use all the time, just stick on one of our QR stickers.
For occasional third-party equipment or small rentals, staff can skip the scan and select the asset manually from a dropdown in the app.
Yes. Operators or supervisors can add equipment (like a diesel pump) instantly via the mobile app without waiting for dashboard access.
This makes the system flexible and responsive to real-world needs.
It's quick and simple.
Send them an SMS invite, they download the app, and they're done in minutes. No IT department required.
We make it foolproof for the drivers.
You can choose to make project selection mandatory or optional. And because your categories are simple (like "Summer Crop" vs "Winter Crop"), the boys will get their heads around it quickly.
It ensures you get the data you need without slowing them down.
No lock is 100% bolt-cutter proof.
But the biggest deterrent is the data. Right now, you have no way of knowing what's missing. Once people realize you're watching every litre in real-time, behaviors change overnight.
"Shrinkage" virtually disappears. We also offer anti-siphon cap modules as an optional add-on for trucks and equipment.
Yes. You can set volume limits per asset to prevent overfilling or misuse.
The system gives you real-time visibility into fuel consumption per asset, enabling detection of suspicious activities like unauthorized dispensing.
Yes. Someone random can't just walk up and connect.
Each user needs a proper login that you control. This prevents FOB-sharing issues and unauthorized fueling that you see with token-based systems.
These units are built for the long haul.
Our Gen 1 units have been in the field for over 8 years. The Gen 2 units you're getting are even more compact and reliable.
Plus, with Fuellox Care, if the electronics inside fail, we replace it for free. You're never left with a dead investment.
We've designed it so a power surge blows a $40 fuse instead of frying your expensive electronics.
And under our Fuellox Care program, the unit is fully covered. If it fails, we just send you a new one.
No. We're future-proof because we don't use modems.
While competitors force you to buy new hardware every time a cellular network (like 3G or 4G) shuts down, Fuellox uses Bluetooth. Your smartphone does the work, so you're never trapped in an expensive upgrade cycle again.
The system works perfectly with both lines—you just use them one at a time.
For almost every operation, this minor limitation is a non-issue compared to the massive benefit of having both lines fully tracked and digitized.
Yes. We handle petrol easily by mounting the controller outside the hazardous zone and using ATEX-certified flow meters.
It's a standard technical setup that keeps you compliant and safe.
We provide direct technical support via phone and email.
With 4,000 users on the system, we've had only four help desk calls since mid-December—and two of those were simple bookmark issues.
The system is intuitive and requires minimal support. But when you need us, we're here.
We've got your team covered.
We'll establish direct contact with your brother or site managers so they can reach our support desk directly. The system stays supported even when you aren't there.
The system is proven with thousands of units in use.
We offer a money-back guarantee if you're unsatisfied after evaluation. That's how confident we are in the product.
Manual tracking is actually costing you thousands.
Between the admin hours spent chasing paper (typically 3+ hours per month at $600+) and the 40-70% of data loss that prevents you from claiming Fuel Tax Credits (often $4,000–$7,000 per month), you're likely burning serious money.
This system finds that lost money.
We provide everything you need to get a "Yes" from the front office.
From detailed scoping documents to visual demos and financial summaries, we make it easy for management to see exactly what they're buying and why it makes sense for the business.
We even provide a calculator so you can prove the ROI to the penny.
This system pays for itself in weeks, not years.
When you look at the money you'll save in admin time and the thousands you'll recover in previously unclaimed tax credits, most customers see full payback within 2-3 months.
After that, it's pure savings every month.
The ATO allows a 5-year lookback for corrections.
We can help you prepare the data for your accountant to review and submit. Fuellox positions itself as a data tool—your accountant handles the actual ATO submissions.
